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These are the proceedings from meetings of the Open Space Institute.
  • Meeting Date: 17 Mar 2020

    OSI-US Board Minutes - March 17, 2020 - 6PM EDT

    Present: Barry Owen, Mark Sheffield, Harold Shinsato, Myrianne Ouellette, Karen J. Davis

    Harold was note taker

    2 minutes silence. During check-ins all mentioned the coronavirus.

    This meeting was mostly a personal connection time for board members given the global crisis. Someone shared Chris Corrigan's blog post about the pandemic - http://www.chriscorrigan.com/parkinglot/complexity-in-the-time-of-covid-19/.

    Next Meeting - April 19, 2020. 6-7:30pm edt.

     

  • Meeting Date: 17 Dec 2019

    Open Space Institute Board Meeting 12/17/19

    Present: Mark Sheffield, Karen J. Davis, Myriane Ouellette, Harold Shinsato, Suzanne Daigle, Tricia Chirumbole, Kevin O'Brien.

    Began a 6pm est with a moment of silence, followed by check-ins. Harold volunteered to be note taker.

    Annual Meeting

    WOSonOS included in effect our annual meeting.

    Canadian Institute

    In discussion with Canadian Institute - falling apart in many senses. They don't want to put as much energy as they have been. They're not incorporated or anything. They don't have a whole lot of members. They have someone taking care of their accounting as a part time gig. They're asking Myriane to be a part of the committee. Since Myriane is hoping that WOSonOS 2021 will be in Canada, hoping to use as an opportunity to bring them back together. What would it look like for there to be a North American Institute. They're only worry is the whole bilingualism. They Canadian Institute is traditionally run by the Francophones. Always the french against the English.

    Who is expressing interest in a Canadian Institute besides Myriane? Andrey Lalonde. Orla Ortiz. Consultants that work with Diane Gibault. Some of the biggest players in this. All are over 65 and looking to retire. There are others interested in getting involved. Don't know them. David Roy. Myriane will not take a leadership role. Karen is a member of the OSI Canada. She did get a dues announcement. We could invite OSI Canada to attend our calls to invite them in how we can collaborate.

    WOSonOS 2019

    Really good experience. Just the right people there. The Happiness Event and the Open Space Mastermind projects were moved forward there. Also great to honor Harrison Owen. Sang Happy Birthday in many languages. Very joyous occasion. Not planned. Cherry Hill Park was very welcoming to us. They gave us the run of the house. Lived up to what they promised us and more. The training before the event was wonderful. The post-training, an OpenSpace Agility and Inviting Leadership workshop in One Day also went well. One of the attendees did an online facilitation just the other day and did a fine job.

    Peace and High Performance 2020

    Peace and High Performance registration is already up to 15. We should have surplus afterwards. Everything is going well with that. Keep the invitations going. There is construction at International House and all the rooms are taken, so we need other options like airbnb.

    WOSonOS 2020

    The OSI-US will be an inviting sponsor for the 2020 WOSonOS in Berlin, happening in October 2020.

    Sales Tax Exemption

    This exemption is not necessary for our hosting the Peace and High Performance events. International House only requires the tax exempt letter.

    Next Meeting

    We agreed we'd meet at some point in person during Opening Space for Peace and High Performance 2020.

  • Meeting Date: 01 Oct 2019

    chimed with minute of silence 6:10 pm edt

    Present: Tricia, Mark, Karen, Harold, Kevin, Barry

    Absent: Myriane

    Check-ins

    Logistics and Supplies - it's a little early - we'll be ok even if we have nothing. Harold would like to have flip charts.

    Myriane's 5 Pages

    We went over roles and responsibilites, looked over the schedule. We made a few decisions, and will stay flexible. A general daily start and end time will be added to the website.

    https://docs.google.com/document/d/1HrdGxm7ZImMmnnPhp9dUKsfko-hA_dw9EuwC...

     

     

  • Meeting Date: 16 Jul 2019

    OSI-US July Board Meeting Minutes

    Present: Barry Owen, Harold Shinsato, Kevin O'Brien, Karen J. Davis
    Absent: Tricia Chirumbole, Myriane Ouellette

    We began near 6pm EDT with a moment of silence and check-ins. There was a signficant sense of being very busy and overcommitted in all the check-ins. Harold volunteered to be note taker and Barry, Bin Wrangler.

    Agile Open SoCal

    We are sponsoring the event. Colleen, one of the coordinators for the Agile Open SoCal, showed up at the Global Oasis for Emerging Leaders this past week that was convened by the two trainers we have invited to lead a training before WOSonOS, Anna Carolina Turk and Thomas Herrmann. It seems fortuitous that we are sponsoring the event.

    IT Support Load

    Harold welcomse volunteers to support him separate from the meeting, and that there are tasks on the website that non technical people could accomplish. Barry Owen said he would contact him.

    WOSonOS 2019

    Registrations are coming in. We have viral invitations spreading through the Genuine Contact and Agile communities. June 24 was the original deadline that Cherry Hill Park was reserving the premium cabins for WOSonOS attendees, but that was extended to July 23. There will be a Halloween event during WOSonOS, but only for overnight guests.

    WOSonOS History Lesson

    Harold Shinsato had attended the 8 day Genuine Contact Summer Academy, and learned things about early WOSonOS events from stories from Birgitt Williams as well as having had conversations with Peggy Holman. After the last Washington D.C. OSonOS, Birgitt and a group of women that included Ann Stadler and Peggy had invited first Harrison Owen into the center to hold space for Open Space, then asked him to step back and the Open Space Institutes to step to the center and then step back, and finally for the entire circle to then hold the space. Peggy said this was more significant to Birgitt perhaps than to others, but it is an explicit ingredient in the way Open Space and facilitation in general is taught in the Genuine Contact program. That is, an explicit hand off from the leader or leadership to the community to include them in the process. It was after this that the Open Space on Open Space events started becoming an annual WORLD Open Space on Open Space, and the next year it was in Canada.

    Thomas Herrmann was involved in Open Space ongoing groups conversations that proceeded out of the early WOSonOS events. He facilitated several "Global Open Space". Larry Peterson was also involved, as was Karen Davis. We'd like to have a safe space for younger adults. Culturally, the communication style is different.

    Barry has personal history working with Genuine Contact. He worked with them for a couple of years. What he sees happening right now, right before WOSonOS, everyoe I mentioned has been posting on LinkedIn. It is gaining attention. Doris Gottlieb is there. Anna Carolina, Thomas, and Doris were all at the 8 day Genuine Contact Summer Academy with Harold.

    Next Meetings

    The next board meeting will be a WOSonOS focused meeting on Tuesday August 6, 6-7:30pm EDT. And then the next regular board meeting will be at the regular date, August 20, 6-7:30pm EDT.

    The meeting adjourned a bit before 7:30pm edt with checkouts that were universal in saying we all felt refreshed.

     

  • Meeting Date: 02 Jul 2019

    This was a special meeting only focused on WOSonOS 2019 that the OSI-US is hosting and sponsoring.

    Meeting began 6:00 pm EDT

    Moment of silence

    Checkins

    Board Members Present: Karen Davis, Kevin O'Brien, Barry Owen, Harold Shinsato, Mark Sheffield

    Lodging:

    Lodging information has been posted to the website.

    Kevin and Harold will work together to enable room reservations via PayPal on the website.

    Transportation:

    https://www.cherryhillpark.com/transportation lists some options.

    Other options include bus service from Baltimore airport (BWI).

    List of registrants and a way for them to communicate with each other:

                  Barry created a private Facebook group for registrants. He will receive email notification for each new registrant and will invite them to join the group.

                  Harold will make a list of registrant names visible on the website.

    Budget:

                  Some funds have been donated to provide support for some people who would not otherwise have the opportunity to attend WOSonOS. Consider the details of managing requests for assistance at the next meeting. Also include a sentence on the website about accepting additional donations for providing support.

    Topics for next meeting include:

                  1:1 inviting

                  Parameters around providing support for people who would not otherwise have the opportunity to attend

    Next two meetings:

    July 16, July 30

  • Meeting Date: 18 Jun 2019

    Monthly Board Meeting for June of the Open Space Institute - U.S.

    Present: Mark Sheffield, Harold Shinsato, Karen J Davis, Tricia Chirumbole

    We opened the meeting at 6pm EDT with a moment of silence and checkins.

    Agile Open Socal

    We have paid. Was easier paying by PayPal. Paying by check was hard last year.

    Open Space CD's

    Make it a benefit of membership. We agreed on tha a while ago. But will take technical work. First priority is improving the website. There are finances. Paying for research.

    WOSonOS 2019 Trainings

    Harold will get back to Thomas Hermann & Anna Carolina Turk about reference price points (not advice), and to speak with Cherry Hill Park tonight.

    WOSonOS 2019 Catering

    Nothing to do right now, board members not present are defering activities.

    WOSonOS 2019 Budget

    Tricia had made a quick spreadsheet a month ago, no progress since.

    Next meeting

    Tue July 2, 6pm-7:30pm EDT

  • Meeting Date: 04 Jun 2019

    This was a special meeting only focused on WOSonOS 2019 that the OSI-US is hosting and sponsoring.

    Meeting began 6:00 pm edt

    Moment of silence

    Checkins

    Board Members Present: Barry Owen, Myriane Ouellette, Karen J Davis, Mark Sheffield, Suzanne Daigle, Harold Shinsato

    Worked on abbreviating the main page for the invitation with space for more elsewhere.

    Agreed to continue with the lodging plans to adjust as we go forward.

    Budget - reviewed something from Tricia.

    Training - we have not heard back from Anna Carolina Turk and Thomas Hermann, but we had planned on Tue-Thu Oct 22-24.

    Next meeting, June 18, 6pm edt.

  • Meeting Date: 22 May 2019

    Open Space Technology Institute US Board of Directors

    May 23rd, 7 PM via Zoom

     

    Present : Karen, Harold, Barry, Tricia, Kevin, Myriane, Mark, 

    1. Sponsorship for Agile Open – Agile Alliance – Harold will sponsor 

    2. WOSonOS organization notes

    1.    Theme : Honoring the innefible spirit of OST?

    1.1. Discussion around the word ineffable – there has been many discussions about it. Agreed that this is a good word to use to describe what OS is. Need to describe what that word means to be inclusive. 

    2.    Invitation :

    2.1. Who’s working on the invitation: Barry will draft something; Myriane will help with the designing of it. Barry will infuse the definition of ineffable. 

    2.2. Timeline: Draft by the 23rd, 5PM, feedback from committee by the 24th.

    3.    Online Registration: Pricing is important to figure out. We can add discount codes easily, but need to have 

    3.1. Should we add sponsors to help cover the cost ?

    3.2. Cost :

    o  $350 for early bird (first 25 people, depending on sponsorship funds and add deadline, eg. End of July)

    o  $425 till (date TBD)

    o  $500 last minute registrations 

    o  Cancellation policy – no cancellations only exchange.

    4.    Budget : Myriane will send the OST budget that Suzanne provided to Barry

    4.1. Deposit for International House will be at least double (around $5000), they may also want the final payment a month before. 

    4.2. Contract for Cherry Hill will be sent by Harold. The cheque for the deposit has been sent.

    5.    Lodging : Kevin sent out a document that Suzanne shared describing  the lodging options. Cherry Hill will hold 2 cabins and some log cabins for booking. We have to manage the reservations for the cabins. Kevin is managing these, possibly Tricia. Maybe the board rents out one of the cottages for the board members to stay. If the board rented 2 cottages, it would be $600 plus $30/person. We can make the rate to around $120/room (this would be paid directly to the Institute. 

    Karen will look at the contract to see what needs to be done to book the space.

    6.    Food : around $2500 a day for 60 people. Get some numbers for 150 ppl and revise (Myriane). Ask the café down there to see if they would provide coffee or tea in the morning. At the International House, it’s about 20-25 people a day. 

    See if we can scale the lunch down to sandwiches / soup ?  We may look at the option of bringing in some of our own food. Barry will help Myriane.

    7.    Gail West offered to sponsor someone to participate 

    8.    Contact person on website for responding

    o  Notices

    o  Administrative access to the registration page

    o  Barry will be added, along with Karen

    o  Harold will create an email – WOSonOS2019 – Myriane will manage the email. 

    9.    Next meeting – June 4th– Harold will send an invitation. 

     

  • Meeting Date: 16 Apr 2019
  • Meeting Date: 19 Mar 2019

    Present: Tricia Chirumbole, Karen Davis, Kevin O'Brien,  Barry Owen, Mark Sheffield, Harold Shinsato

    Moment of Silence and Check-ins

    Note-taker: Mark, Facilitator: Tricia

    Formally accepting Myriane Ouellete to the Board

    This being Myriane's third consecutive meeting and her willingness to join the Board, Harold moved to accept her and Tricia seconded. The motion passed unanimously. Harold will add her to the distribution list and grant her board-level access to the osius.org website.

    WOSonOS October 25-27, with an evening of gathering and storytelling for those who arrive early on Thursday

    Venue: Cherry Hill Park Campground

    The Board unanimously approved Suzanne Daigle's offer to act as a Board contact person

    Board contacts for the contract: Karen & Harold

    Some housing is available in the campground; additional housing is available at nearby hotels & motels

    The contract specifies a capacity of 125 people; there is some pricing leeway if the actual number goes over or under that amount. A deposit will be due 4 months in advance.

    The Board expressed a desire to keep registration as low as possible without going into red.

    Suzanne has drafted a save the Date postcard; Myriane will help finish that work. Harold will post the announcement from the Board to the OSList, Barry will create a Facebook event, also from the Board.

    There is a possibility that OST training will be offered for 1-2 days before WOSonOS.

    Harold expressed his desire that each of the Board members discover their own passion about WOSonOS.

    Online OS events will be scheduled for formulating the theme and soliciting input from the OS community. April 8 from 7-9pm ET and April 13 from 7-9am ET. Harold will coordinate the events and run them using Qiqochat. Harold offered to host the April 8 session; Barry offered to host on April 13.

    Check out

    The next meeting will be April 16, 6-7:30pm Eastern.

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