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These are the proceedings from meetings of the Open Space Institute.
  • Meeting Date: 16 Apr 2018

    Attendees: Barry, Mark, Karen, Harold, Kevin


    1st order of business. The board plans to make Barry an official member during the next board meeting.


    1st discussion topic: Opening Space - Leadership w/o positional authority. This topic came up originally in NYC in 2018. Barry mentioned how Harrison always prepared his own space. He would leave about 15 minutes before everybody started showing up. He wouldn’t show back up until the space was ready to be opened. When Barry asked Harrison why he did this, Harrison said it was because he didn’t want to be seen as an authority figure. For 20 years, Barry has been aware of the impact of positional authority has on the dynamics of a group


    To explore this topic further, Harold recommended a movie called the 13th warrior and a book called The Origins of the Consciousness in the Breakdown of the Bicameral Mind. In the book, they discuss how some people had the capacity to hear the voice of spirit. Also, the Anatomy of Peace book talks about we should not look at people as objects.


    Barry mentions how in the Army, the Master Sargent is the person who knows how to get stuff done.


    Mark mentioned SAFAATMRH which equates to Stay away from acronyms as they make reading hard.


    2nd discussion topic; Harold has proposed increasing the boards contribution to qiquot chat from $7/moth to  $15/month. The board did not have unanimous consent, so this topic has been tabled until the next meeting. 


    3rd discussion topic: Harold brought up the book Exponential Organizations and it’s connection to Singularity Institute. Some discussion occurred around Otto Sharmer and his book Theory U. 


    The next board meeting will be on May 15, 2018.


  • Meeting Date: 20 Mar 2018

    In Attendance: Harold Shinsato, Karen J. Davis, Tricia Chirumbole, Mark Sheffield, Linda Stevenson

    Peace & High Performance 2018

    We cleared about 5K above expenses this year. Harold went over our income and expenses as a summary. The space was filled with 49 or 50, which was our contract limit.

    WOSonOS 2018

    We are not sure how to support WOSonOS 2018 in Iceland. Harold will ping Kari. What about future WOSonOS events? What seeds to plant? What about hosting WOSonOS 2019 in the U.S. in Dulles airport where the first WOSonOS was held. Is the Day's Inn still there? Suzanne Daigle could bring her van with stuff for D.C. It would have to be well thought out. The first WOSonOS was in '95, '94, in Dulles airport. How many years? - Michael Pannwiz video from Berlin 2010.

    We might need to think about early November instead of September/October. Karen has a Chile' event in October
    We should be careful about publicizing this before Iceland's event.

    New Board Members

    Barry Owen didn't show up today. We will consider inducting him on the board at the May meeting if he attends. If he doesn't, we might require three more consectutive months attendance. Linda is moving off the board in June. We began considering who to invite. Potential good members? We thought about attendees of the OSHotline and Peace and High Performance events. Who are some of the younger people? Andreas? Gopinah? Jose? Tom? Gopinah spent his first 17 years in India. And then came back. He is 26 now. Gopinah chose him as mentor at the last ODNetwork. Karen will explore the possibility.

    Bin Gardening

    Harold removed Daniel Mezick and Chuni Li from the Trello 'Bin'. Wondering about Lisa Heft.

    Next Meeting - Tuesday April 17, 6-7:30pm EDT (official Tax Day)

  • Meeting Date: 21 Jan 2018

    Figures from International House: overall 58 people were involved and half of the people had been there at some point in the past


    Financial side

    Roughly half recieve some sort of discount on the admissions fee. The institute fully cover the fee for some individuals.

    With the number of paying attenddess, the institute will have nice surplus again


    At International House, they didn’t have our breakfast available on Saturday morning. We received apologies and embarrassment from them 


    The costs at IHouse is staying the same which will enable us to go there again next year.


    In the feedback Karen received, one of the participants said they never going to miss another OS ant IH.


    The money side and discounts

    With Kuri who is from Iceland

    A full gratis no charge for the registration


    We might provide some direct money to Iceland to the board


    Jane Lewis from Taiwan was the first one to register for WOSONOS

    At least one person who is willing to be on the board. That is Barry Owen.


    Barry is interested in setting up an open space center in Nashville


    Everything you don’t want to know about OST.


    We already know everything we need to know. And house a usual gathering would occur 


    Kari was very interested in hearing about Daniel Mezick 

    Open Space Online program


    The board might want to help Daniel promote his online program.


    Harold feels that WOSONOS 2018 is going to be pivotal for OS


    Daniel asked the question about who we should not invite to try and simulate a discussion around having a diverse group.

    Younger business folks. 


    Amy Chen from China is a student in NYC. Jose is thinking of opening an OS in Manhattan. He was very clear about money not being an issue. Wants to make it totally accessible. Pay what you want. 


    Remote talks we gained some lessons. Test the record button well before. Make sure to hit the right one. Or make a commitment to edit out some of the dead space at the beginning. 


    Have Harrison on a robot that could drive around the event. Kevin found one for $2000 but there might be cheaper ones as well. 


    Some of the practice facilitators did not seem to respect the law of two feet when they were inviting folks to do certain activites in the circle.


    Next year extend a similar invitation to whoever is hosting the WOSONOS


    We did add the Facebook connection to the Book of Proceedings


    Promote the open space like Suzanne Daigle

  • Meeting Date: 30 Oct 2017

    In attendance were Mark Sheffield, Karen Davis, Harold Shinsato, Kevin O'Brien, Tricia Chirumbole, and Linda Stevens.

    We worked on the thank you song for Suzanne Daigle.

  • Meeting Date: 28 Aug 2017

    Board: Harold, Karen, Kevin, Linda
    Guests: Mark Sheffield

    Suzanne's Gift

    We worked on the song for Suzanne Daigle.

    Peace & High Perf 2018

    Karen Davis reported they are signing the contract. It will be slightly less for 2018 that it was for 2017. Friday Saturday Sunday January 13-14-15. Price for food might change. We're working on an invite right now. Hopefully before the next board. Suzanne and Karen are working on the first draft. Suzanne is intending to come. She's already inviting folks. Kevin will send out a "save the date" email to OSList.

    New Members

    Mark Sheffield will join if he comes Next Meeting September 18, 7:30pm edt.

    Clarity on Board Membership

    Board members are voted onto the board every year according to our by-laws. In practice we are not actually voting. We say whether we want to recommit and prompting people. People don't have the time to commit. So that we use it to prompt ourselves. Not voting individually or en-mass.

    We adjusted the website about page to invite people to come to meetings and that is a great way to join the board.

    OSA Con

    September 6 - four hour online Open Space that starts with one keynote. David Snowden, originator of Cynefin, will be the opening keynote. There will be proceedings, but not necessarily a recording.


    "Leadership is holding the space for others brilliance."
    "The best leaders are the best teachers."

  • Meeting Date: 17 Jul 2017

    Started at 2pm mountain with a minute of silence

    In attendance: Kevin O'Brien, Linda Stevens, Harold Shinsato, Tricia Chirumbole, Karen Davis

    Tricia facilitated the meeting. Harold took notes.

    Suzanne's Emeritus Gift

    Suzanne was president of the OSI for a long time. A wonderful force. Provide some kind of gift. We decided to get creative and we've employed a Graphic Recorder, April Doner. Create video. With our own Open Space inspired version of We Are the World. Just before our call, Harold put together a google doc. We spent an hour on an homage wording for a previous board member. A final wording was agreed upon. We'll ask the artist.

    New Board Members

    Have people attend for three meetings before we invite them on. All agreed on this as the new policy for inviting new board member. Mark Sheffield. Tricia met him at Agile Coach Camp 2015 at D.C. Mark is interested in Open Space in the U.S. and around the world and to be able to provide input over time.

    We have consistently sent invitations to say new board members are welcome. We don't need to reinvent the invitation process. There are many discussions online about the board and it's function, as well as some background about our mission and the invitation is on our website.

  • Meeting Date: 17 Oct 2016
    OSI Board Meeting: October 17, 2016
    Participants: Karen, Linda, Harold, Tricia
    Moment of Silence and Check – in
    Discussion Topics:
    Karen will get in touch with Harold about the review of the finances for the January 2017 event at International House. 
    Tricia will review the song We Are the World and email it to Board members. 
    Since the world has gone video, Harold suggested to include more OS video taped testimonials on the OSI website and will ask Suzanne about promoting those at the upcoming WOSonOS in Manila. Board members are encouraged to also provide some video testimonials. 
    Harold and Tricia will be introducing the possibility of video taping to tomorrow’s OS Hotline. Another possibility for video taping is to hold informal conversations with small groups to talk about OS, OS and Agile, or about anything connected to OS such what’s the best way to close the space or what’s powerful about “invitation.” Any topics are welcome and could be video taped using the OS Zoom account; Harold can give out the password or send a URL, but please send out an email letting the rest of the Board know when you’re using the account. 
    Linda offered to poll Board members about the next meeting date which is scheduled the week of Thanksgiving – please see below.
    Next Meeting: Scheduled for Monday, November 21, 2016 at 4:00 p.m. EDT.


  • Meeting Date: 26 Sep 2016

    4:35pm edt start

    Harold, Karen, Tricia, Linda, Kevin

    - Changing the meeting date/time

    I like having it start before 5pm. I'm already starting dinner, hard to remember. How is the day of the week for me. Monday is fine. Starting before 5pm is more convenient. We were starting later because Karen was in a class. That was the earliest on a Monday. Let's move to 4pm on Mondays. It works for everyone.

    - High Performance & Practice of Peace 2017 open space at International House

    Karen is giving an update. The price is going up somewhat for the rooms, but not that much. This year will be ok. We have to have a greeter, so people go to the right place. That was a requirement. Our total this year will be $3000, rather than $2200. And a $650 deposit, either check or Karen will pay by credit card and be reimbursed. A single with no tax is $165. With 2 people $185. That's a jump from $135 or something. And there are suites, and that price has gone up for participants. They are holding all their rooms for us, and we will have to release them. They no longer give a discount for non-profits. The price is the same. And the rate on the guest rooms is a group rate. We already have someone who wants ot make a reservation. Suzanne is working on the invitation. That should be ready to go within another week or so. The food rate has not gone up. Suzanne will be helping with the invitations but she won't be attending. But she is committed other than organizing the housing. Karen will have a clarifying meeting with International House on Wednesday.

    Harold Shinsato moved that Karen J. Davis be the official authorized representative of the Open Space Institute - U.S. in interactions with International House. Tricia Chirumbole seconded. All approved, the motion passed.

    - Status on Testimonial Video Gathering

    Harold will add the guidelines for the videos on the website, and the YouTube channel. We have 3 videos so far.

    - Board Membership Transparency

    There is no upper limit in the by-laws for the board membership. We have to have 3 officers. We already

    - Vision and Mission of OSI-US

    We talked about the mission, and came up with something that might be more effective, which is "Holding space for Open Space in support of the evolution of human consciousness worldwide." We'll revisit this and continue to sit the question. I want to be able to communicate to further the mission, but what is our mission. What was being encouraged within the entity/framework of the Open Space Institute?

  • Meeting Date: 18 Aug 2016

    OSI-US Board Proceedings - August 18, 2016

    Attendees: Daniel Mezick, Harold Shinsato, Tricia Chirumbole

    1. Reviewed Google doc for Suzanne homage. We will collaboratively contribute. Send Suzanne a pdf and ask her if she wants a mailed document.
    2. Mission – Harold on ticket
    3. Harold is authorized to release funds of approximately $250 to support a QiqoChat for a South American Agile User group to hold an online open space.
    4. Edit the invite doc outlining the offering to support projects and the criteria. Harold makes the criteria publicly available.
    5. Mission - Collaboration
    • Reviewing the definition of inviting, open space, defining, traditional mission statement, learning from others. DO not like the current mission, not clear enough for general public.
    • Not sure how to change now, reviewed the possibility of an open circle
    • Reference the definition OST – Harrison Owen book.
    • Holding space for open space is stale or smells funny: learning, research and practice.
    • We discussed (but did not agree on) this possible purpose: subverting illegitimate authority in support of the evolution of human consciousness worldwide.


  • Meeting Date: 20 Jun 2016

    Board Meeting Proceedings from June 20, 2016

    Attendees: Tricia Chirumbole, Harold Shinsato, Karen Davis


    • Suzanne’s departure
      Expanding board – thinking about board members, how we would like to invite people. What are the needs in terms of the institute.
      Could invite people to come to annual meeting or invite via ask letter; exhibiting commitment; maybe consider putting out a call when revisiting mission. 
      Classify Suzanne as emeritus – consensus
    • Open Space CDs
      Charge or not charge? collect emails, membership downloads
    • Mission/vision – touch on it
      More relevant questions – involve some new people
      Invite the community in on dialogue about the mission of the OSI and let whatever happens happen
      Talk to Peggy & Lisa about talking to Michael Pannwitz about using the OS World Map
      Incorporate Google calendar from Michael Hermann on – have to talk to Michael or other calendar guardian
    • Engaging OS community
      Invite a conversation about what are the questions that are most alive right now – looking at mission of OSI and including the concerns of the whole community
      Help guide the OSI to reflect the community
      What would you like your role to be for holding space for Open Space?
      What is open space, what is space, what is open space technology? – need to be asked again in a deep way.
      Living document, rather than forcing a false consensus
      OSI board seed questions and ask the community to help build the mission of OSI
      Also have board members ask questions about these topics and record them and make them available; what are the most important questions for this community, what do you think about them?
      Harold will ask question to board and ask Peggy & others about how to launch open space practitioner map.
      Respond within the next week if possible – Harold will post on os list and FB and linkedin.
      Thinking about new members – everyone think about new possible members
      Heart trust    


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