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These are the proceedings from meetings of the Open Space Institute.
  • Meeting Date: 20 Oct 2020

    Open Space Institute - U.S. Board Meeting

    Attendance: Harold Shinsato, Barry Owen, Mark Sheffield, Jake Yeager, Karen J. Davis
    Absent: Myriane Ouellette

    Harold note taker. Jake bin gardener.

    Started about 6pm edt with a moment of silence followed by check-ins.

    Zoom Link Changing: Problem with the Zoom Link change for the board meeting due to Zoom changes. Harold will fix it again after this meeting.

    Flourishing Futures: $2531 net proceeds with 97 signed up. We have more sponsors lined up and more. We have a good shot still of making our target of 1000, but it will be a strong showing. The 12 from the original design team are working well. We have an additional team of helpers and facilitators. Tickets are 50% north america. 35% europe/africa/mideast. 15% Asia. Barry has more bandwidth, he can help. Karen has been spreading the word in IODA. They haven't become a sponsor yet. Karen can advertise herself. April Jefferson helped organize the Future of Work global gathering, Jake & Harold were there. The environment in QiQoChat was stunning. April will help us "sexify" the QiQoChat. They had 3-4 graphic recorders. She might be able to connect us to graphic recorders. It would be very connecting.

    Peace & High Performance: In terms of 2020, Harold and Karen are still resolving it. Just a small discrepancy between Harold and Karen's accounting. For 2021, Karen sees us heading in a direction. OSonOS turned into WOSonOS. The Peace and High Performance had Harrison Owen on board after that switch. Ralph Copelman and Karen worked. Ralph changed his "cosmic address". Hesitant to bring individuals in. Somewhere along the line, the Open Space Institute had been a part indirectly became directly involved. Harold took on helping with the registration administration. Has been doing a great job. Since Suzanne became involved with the activity and the gathering. She became behind the scenes with whom Karen worked closely getting it moving. Suzanne did not want to be up front, but writing skills and newsroom, etc. Then last year for first time she was considered an official host becoming more public working together. Then working with the board. That's been a part of the evolution. Where Karen is at this point she is really seeing continuing in a similar direction, but asking the board be willing more of a consulting strategy than being involved with the direction of the whole event. That's the main thing Karen wanted to say about the organization. In terms of timing, we get an invitation out in November. It will be virtual this year. Be dynamic differences. So many of the things Karen has been involved with, the pros and cons. She is pretty sure that Lucas Cioffi will be doing the QiQoChat side of it. So that's sort of where we're at. In terms of International House, it will be April 2021 before they do any events there. And they still would like to be involved somewhere in the future, but for sure not 2021.

    More context for switching OSI-US to take a consultative role. Keeping things as simple as possible, doing one less thing. Since there is a great history with Suzanne and Karen. The Institute host is around for whatever is needed. Touchy things we might need to talk with a larger group about. Previously, Karen and whoever else was involved would split the extra.

    Now What?! Partnering: The board decided against partnering for flourishing futures give the design team's capacity. We probably don't want to partner in general, as a board, given the purpose of Now What?! is not the same as our mission of holding space for open space. Jake will reply we don't have capacity for Flourishing Futures for partnering. Harold will speak with Ben.

    Annual Meeting: Probably simply open up our December board meeting for our member meeting.

    More Board Members: We need another board member. Have that on our mind for Flourishing Futures.

    Next Meeting: 17 November 2020, 6pm EST.

    Check out at 5pm.

  • Meeting Date: 15 Sep 2020

    Open Space Institute - U.S. Board Minutes 2020 September 15

    Present Harold Shinsato, Mark Sheffield, Karen J. Davis, Barry Owen
    Absent: Myrianne Ouellette, Jake Yeager

    Started with 1 minute silence and checkins.

    Harold Note taker, Mark Sheffield bin-gardener.

    Zoom Link Change: The Zoom Link to our monthly meetings will change because of Zoom policies. The old link will not work next month so we need to make sure the link is updated to include a password. Be sure to look for an updated link from Harold.

    OST Online Event for the Whole Community: Harold reported that Jake is doing a great job leading the event, getting input from within and beyond the team, while also taking initiative and setting deadlines to help things move forward.

    Mark says that printout of the invitation uses a lot of toner. Might want to consider not to have a tinted background. Mark asked if our invitees will know what OST is. The invite includes a link to explain what OST is, but doesn't really describe the experience. Other notes about the invite from the board was that the invitation is quite long, and wondering about the world having a gender (she).

    2021 Peace & High Performace: International House is holding a contractual space for us, even though it is not available for January 2021 because of the lockdowns. In 2022 it would cost more. At some point we need to work out the virtual aspect.

    2020 Peace & High Performance: Just a couple dollars discrepancy that we can clear that up.

    OSList might be marginalized: The GNU mailman list for the OSList is getting categorized as spam by GMail. Hopefully solutions might be found to improve this.

    Next Meeting: October 20, 6-7:30pm edt

    Checkout - before 7pm edt.

  • Meeting Date: 01 Oct 2019

    chimed with minute of silence 6:10 pm edt

    Present: Tricia, Mark, Karen, Harold, Kevin, Barry

    Absent: Myriane

    Check-ins

    Logistics and Supplies - it's a little early - we'll be ok even if we have nothing. Harold would like to have flip charts.

    Myriane's 5 Pages

    We went over roles and responsibilites, looked over the schedule. We made a few decisions, and will stay flexible. A general daily start and end time will be added to the website.

    https://docs.google.com/document/d/1HrdGxm7ZImMmnnPhp9dUKsfko-hA_dw9EuwC...

     

     

  • Meeting Date: 16 Jul 2019

    OSI-US July Board Meeting Minutes

    Present: Barry Owen, Harold Shinsato, Kevin O'Brien, Karen J. Davis
    Absent: Tricia Chirumbole, Myriane Ouellette

    We began near 6pm EDT with a moment of silence and check-ins. There was a signficant sense of being very busy and overcommitted in all the check-ins. Harold volunteered to be note taker and Barry, Bin Wrangler.

    Agile Open SoCal

    We are sponsoring the event. Colleen, one of the coordinators for the Agile Open SoCal, showed up at the Global Oasis for Emerging Leaders this past week that was convened by the two trainers we have invited to lead a training before WOSonOS, Anna Carolina Turk and Thomas Herrmann. It seems fortuitous that we are sponsoring the event.

    IT Support Load

    Harold welcomse volunteers to support him separate from the meeting, and that there are tasks on the website that non technical people could accomplish. Barry Owen said he would contact him.

    WOSonOS 2019

    Registrations are coming in. We have viral invitations spreading through the Genuine Contact and Agile communities. June 24 was the original deadline that Cherry Hill Park was reserving the premium cabins for WOSonOS attendees, but that was extended to July 23. There will be a Halloween event during WOSonOS, but only for overnight guests.

    WOSonOS History Lesson

    Harold Shinsato had attended the 8 day Genuine Contact Summer Academy, and learned things about early WOSonOS events from stories from Birgitt Williams as well as having had conversations with Peggy Holman. After the last Washington D.C. OSonOS, Birgitt and a group of women that included Ann Stadler and Peggy had invited first Harrison Owen into the center to hold space for Open Space, then asked him to step back and the Open Space Institutes to step to the center and then step back, and finally for the entire circle to then hold the space. Peggy said this was more significant to Birgitt perhaps than to others, but it is an explicit ingredient in the way Open Space and facilitation in general is taught in the Genuine Contact program. That is, an explicit hand off from the leader or leadership to the community to include them in the process. It was after this that the Open Space on Open Space events started becoming an annual WORLD Open Space on Open Space, and the next year it was in Canada.

    Thomas Herrmann was involved in Open Space ongoing groups conversations that proceeded out of the early WOSonOS events. He facilitated several "Global Open Space". Larry Peterson was also involved, as was Karen Davis. We'd like to have a safe space for younger adults. Culturally, the communication style is different.

    Barry has personal history working with Genuine Contact. He worked with them for a couple of years. What he sees happening right now, right before WOSonOS, everyoe I mentioned has been posting on LinkedIn. It is gaining attention. Doris Gottlieb is there. Anna Carolina, Thomas, and Doris were all at the 8 day Genuine Contact Summer Academy with Harold.

    Next Meetings

    The next board meeting will be a WOSonOS focused meeting on Tuesday August 6, 6-7:30pm EDT. And then the next regular board meeting will be at the regular date, August 20, 6-7:30pm EDT.

    The meeting adjourned a bit before 7:30pm edt with checkouts that were universal in saying we all felt refreshed.

     

  • Meeting Date: 02 Jul 2019

    This was a special meeting only focused on WOSonOS 2019 that the OSI-US is hosting and sponsoring.

    Meeting began 6:00 pm EDT

    Moment of silence

    Checkins

    Board Members Present: Karen Davis, Kevin O'Brien, Barry Owen, Harold Shinsato, Mark Sheffield

    Lodging:

    Lodging information has been posted to the website.

    Kevin and Harold will work together to enable room reservations via PayPal on the website.

    Transportation:

    https://www.cherryhillpark.com/transportation lists some options.

    Other options include bus service from Baltimore airport (BWI).

    List of registrants and a way for them to communicate with each other:

                  Barry created a private Facebook group for registrants. He will receive email notification for each new registrant and will invite them to join the group.

                  Harold will make a list of registrant names visible on the website.

    Budget:

                  Some funds have been donated to provide support for some people who would not otherwise have the opportunity to attend WOSonOS. Consider the details of managing requests for assistance at the next meeting. Also include a sentence on the website about accepting additional donations for providing support.

    Topics for next meeting include:

                  1:1 inviting

                  Parameters around providing support for people who would not otherwise have the opportunity to attend

    Next two meetings:

    July 16, July 30

  • Meeting Date: 18 Jun 2019

    Monthly Board Meeting for June of the Open Space Institute - U.S.

    Present: Mark Sheffield, Harold Shinsato, Karen J Davis, Tricia Chirumbole

    We opened the meeting at 6pm EDT with a moment of silence and checkins.

    Agile Open Socal

    We have paid. Was easier paying by PayPal. Paying by check was hard last year.

    Open Space CD's

    Make it a benefit of membership. We agreed on tha a while ago. But will take technical work. First priority is improving the website. There are finances. Paying for research.

    WOSonOS 2019 Trainings

    Harold will get back to Thomas Hermann & Anna Carolina Turk about reference price points (not advice), and to speak with Cherry Hill Park tonight.

    WOSonOS 2019 Catering

    Nothing to do right now, board members not present are defering activities.

    WOSonOS 2019 Budget

    Tricia had made a quick spreadsheet a month ago, no progress since.

    Next meeting

    Tue July 2, 6pm-7:30pm EDT

  • Meeting Date: 04 Jun 2019

    This was a special meeting only focused on WOSonOS 2019 that the OSI-US is hosting and sponsoring.

    Meeting began 6:00 pm edt

    Moment of silence

    Checkins

    Board Members Present: Barry Owen, Myriane Ouellette, Karen J Davis, Mark Sheffield, Suzanne Daigle, Harold Shinsato

    Worked on abbreviating the main page for the invitation with space for more elsewhere.

    Agreed to continue with the lodging plans to adjust as we go forward.

    Budget - reviewed something from Tricia.

    Training - we have not heard back from Anna Carolina Turk and Thomas Hermann, but we had planned on Tue-Thu Oct 22-24.

    Next meeting, June 18, 6pm edt.

  • Meeting Date: 22 May 2019

    Open Space Technology Institute US Board of Directors

    May 23rd, 7 PM via Zoom

     

    Present : Karen, Harold, Barry, Tricia, Kevin, Myriane, Mark, 

    1. Sponsorship for Agile Open – Agile Alliance – Harold will sponsor 

    2. WOSonOS organization notes

    1.    Theme : Honoring the innefible spirit of OST?

    1.1. Discussion around the word ineffable – there has been many discussions about it. Agreed that this is a good word to use to describe what OS is. Need to describe what that word means to be inclusive. 

    2.    Invitation :

    2.1. Who’s working on the invitation: Barry will draft something; Myriane will help with the designing of it. Barry will infuse the definition of ineffable. 

    2.2. Timeline: Draft by the 23rd, 5PM, feedback from committee by the 24th.

    3.    Online Registration: Pricing is important to figure out. We can add discount codes easily, but need to have 

    3.1. Should we add sponsors to help cover the cost ?

    3.2. Cost :

    o  $350 for early bird (first 25 people, depending on sponsorship funds and add deadline, eg. End of July)

    o  $425 till (date TBD)

    o  $500 last minute registrations 

    o  Cancellation policy – no cancellations only exchange.

    4.    Budget : Myriane will send the OST budget that Suzanne provided to Barry

    4.1. Deposit for International House will be at least double (around $5000), they may also want the final payment a month before. 

    4.2. Contract for Cherry Hill will be sent by Harold. The cheque for the deposit has been sent.

    5.    Lodging : Kevin sent out a document that Suzanne shared describing  the lodging options. Cherry Hill will hold 2 cabins and some log cabins for booking. We have to manage the reservations for the cabins. Kevin is managing these, possibly Tricia. Maybe the board rents out one of the cottages for the board members to stay. If the board rented 2 cottages, it would be $600 plus $30/person. We can make the rate to around $120/room (this would be paid directly to the Institute. 

    Karen will look at the contract to see what needs to be done to book the space.

    6.    Food : around $2500 a day for 60 people. Get some numbers for 150 ppl and revise (Myriane). Ask the café down there to see if they would provide coffee or tea in the morning. At the International House, it’s about 20-25 people a day. 

    See if we can scale the lunch down to sandwiches / soup ?  We may look at the option of bringing in some of our own food. Barry will help Myriane.

    7.    Gail West offered to sponsor someone to participate 

    8.    Contact person on website for responding

    o  Notices

    o  Administrative access to the registration page

    o  Barry will be added, along with Karen

    o  Harold will create an email – WOSonOS2019 – Myriane will manage the email. 

    9.    Next meeting – June 4th– Harold will send an invitation. 

     

  • Meeting Date: 16 Apr 2019
  • Meeting Date: 19 Mar 2019

    Present: Tricia Chirumbole, Karen Davis, Kevin O'Brien,  Barry Owen, Mark Sheffield, Harold Shinsato

    Moment of Silence and Check-ins

    Note-taker: Mark, Facilitator: Tricia

    Formally accepting Myriane Ouellete to the Board

    This being Myriane's third consecutive meeting and her willingness to join the Board, Harold moved to accept her and Tricia seconded. The motion passed unanimously. Harold will add her to the distribution list and grant her board-level access to the osius.org website.

    WOSonOS October 25-27, with an evening of gathering and storytelling for those who arrive early on Thursday

    Venue: Cherry Hill Park Campground

    The Board unanimously approved Suzanne Daigle's offer to act as a Board contact person

    Board contacts for the contract: Karen & Harold

    Some housing is available in the campground; additional housing is available at nearby hotels & motels

    The contract specifies a capacity of 125 people; there is some pricing leeway if the actual number goes over or under that amount. A deposit will be due 4 months in advance.

    The Board expressed a desire to keep registration as low as possible without going into red.

    Suzanne has drafted a save the Date postcard; Myriane will help finish that work. Harold will post the announcement from the Board to the OSList, Barry will create a Facebook event, also from the Board.

    There is a possibility that OST training will be offered for 1-2 days before WOSonOS.

    Harold expressed his desire that each of the Board members discover their own passion about WOSonOS.

    Online OS events will be scheduled for formulating the theme and soliciting input from the OS community. April 8 from 7-9pm ET and April 13 from 7-9am ET. Harold will coordinate the events and run them using Qiqochat. Harold offered to host the April 8 session; Barry offered to host on April 13.

    Check out

    The next meeting will be April 16, 6-7:30pm Eastern.

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