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These are the proceedings from meetings of the Open Space Institute.
  • Meeting Date: 15 Sep 2014

    Notes for Monday September 15, 2014

    Elections. Roles and non-roles. Elections.

    Tricia would like to do something that serves the board but that does not need to be attached to a title.

    Harold had thoughts about the authorization structure and paradigm limits we may be facing as a community related to our roles and "non-roles".

    Suzanne is really enjoying bringing OST into the workplace. She's been drawn to the work Linda is doing with Bill. It feels like there are other people beside our community with whom to have our continuing conversation. Some people being exposed to OS that she is excited that they are experiencing it. Just did an OST with 17 "alpha" men in a high performing company. Someone talked to them after them to assess the event - talked to the president. They got the value of Open Space. Suzanne so powerfully wants to bring this to business and also finds she can be lost in the between space not feeling strongly to the tribe right now.

    Linda knows the power of OST. "It's coming into it's own. It's in it's chrysalis state. She joined this board because she could never say no to Karen Davis as before Karen asked she wasn't drawn to the Open Space Institute. It is my first intimate role for the Institute. I don't know what's gone in the past. I don't know enough to contribute. What is the role of the institute? What is the role of the community? I am somewhat lost. That doesn't diminish my commitment to OST and doing it whenever I can, trying to understand the shift that's going on in a way that I will be able to communicate to non-profits or communities. I don't care. I sense that the leverage will be with the corporations. They are probably more aware of the trouble that they are facing. Things aren't working that well. A world where everyone is doing the work they love. Everyone. And OST has been around for 30 years and no one has really understands what the hell self-organization is. You can put them to sleep. It doesn't make sense to them. It's all coming together in a powerful way. My commitment is huge. What I can do for the Institute? I'm not sure. What can the Institute do for the community? I'm not sure. There's some feeling we're not just pushing the Institute to push the Institute. One that can serve Open Space. I would never want to see OST facilitators have the certification like they have in the coaching world or Scrum world. I'm lost. I'm not feeling called to jump in and be president. I'm lost and I don't think that leads to being a good president. I'd love to hear from Karen. She has been committed to Institute as well as the Open Space community, and some powerful milestones have happened on the way because of Karen. I've covered what is going on for me right now. I think having this honest authentic conversation without coming to a decision right now. Thank you to everyone."

    Karen - "I don't know what to say. One of my early reactions to what Harold was saying. What we're doing is ok. It doesn't have to be different. There's a way as an institute we've been practicing as close as we can what OST is about, which can be frustrating and challenging. I'm comfortable hearing that someone can't say no to me - say that to Linda. I didn't realize that you had given away that much power. I'm glad you did decide to be on the board. I keep thinking of what's going on this year - accentuated by December 21 of last year - we're in that same process of transforming and rediscovering, and trying to touch the meaning for ourselves."

    Suzanne - "I just feel really much better, talk about history as I know it. When Harold and I joined the board, within about 2-3 months, at an OSI retreat at her house, key players indicated they were going to leave the board. It was very unexpected. People transitioned out. I remember too going through 10 years of OSI minutes, after I became president. I noticed that they were struggling and wrestling with the same things we are struggling with. Different little projects. We should be doing more because OST is so amazing. Then we went through something in our group - WOSonOS in FL - bonding. What happens in OST, it opens up so much connection to yourself and others and the world. It's like you've been given glasses and hearing, feel, heightened awareness. Life changing for me. Once you have that you know you want others to have that. The invitation process then becomes a skill and an intention. Then you think of execution; it's why I was so drawn to Scrum and Agile. Self-organizing also has an organizing to it. Taps into the best strengths. People gravitate to leadership and they flow in and out. OST is pretty magnificent sitting in the middle of it. Without Open Space I was engaged in processes, not vibrantly aware as I am now. I'm still in the exploratory stage of OS, which is really life. And I'm not articulate to say all these things. Look at Karen, so involved with IODA, and has been recognized by them. Linda is working with Bill right now. I'm chasing after rabbits. Tricia deciding - going to do my own projects. People hosting in my home. Without the Institute, how would I be with all of you? Holding space during this tremendous period of huge transformation - maybe it's ok that we're just hanging out - we may not have the clarity or the governance structure, or whatever, but but that's it.

    "And back to that client, what made me the happiest - they wanted to do an OST because they wanted to include their people and have shared leadership. They did have their OST.  They did the book of proceedings, and prioritized, and next steps. Have they done anything with it? They said no. They didn't expect that from the Open Space facilitator. What they hired, and what they got, is what they wanted. So felt good about that. They are living in the same world we are, struggling with so many demands, but they opened the space, and connected with each other, and that's what they were looking for. And that's open space when we do that. That's what it is."

    Karen - "This self organizing thing which people don't really understand, it's the core of Open Space - OD community - people there don't understand systems theory and wholeness really. They are so much into tools, etc. I love what people are sharing. And it feels like it could go on for quite a while. Wondering if we could set up another call to reflect on what's been said to see where we want to go as an Institute. I know back at the meeting the face to face meeting at Suzanne's place, several people said they were on their way out. I have become more and more committed to this group and to the OST community. So I'm not ready to go yet. I'm still here. I'll do what I can. Anyway, that's it for the moment."

    Suzanne - "I'm feeling so good now. Tricia, what you are doing every week [Open Space Hotline], your enthusiasm and commitment, it's like I want that to be acknowledged, to be tapped into. It's an important part, also having us reach out to people participating the most. Lots of ideas that could be pursued. We are at a juncture right now. Powerful possibility that it offers. So much happier. Felt so guilty to use this process to use it so much and not feel so connected to whatever this Institute, whatever is happening. Some voices I don't resonate with, but I don't dismiss them."

    Linda - "Would you be ok with staying president?"

    Harold gave thumbs up to that proposal.

    Suzanne - [pause] "Yes. Just as long as we distribute roles. If it can be used as any fuel - Tricia that is doing every week - such appreciation that I feel - not recognized - what's happening right now in all of us."

    Linda - "Mr. Simplicity - Bill Jensen - he's looking for a simpler way. He's interviewed 100 leaders of all ages, and looking at the patterns and future of work. What needs to happen. There will be a report by the end of October early November. What's emerging, he and I came to the same place. There's some reliability with this data. It has passion and responsibility written all over it. It's got real hard evidence, and he has language that can reach the corporate world. I don't have the language and buzzwords. I've bent over backward to analyze the data without an open space bias. Be open and look at it as anyone would look at it. When this report is available, I'm ready to market it to speak to the business world in a major way for people who appreciate and know how to open space to walk into that void that's being created. He set up all the interviews, he did most of them, and condensed them down to 10-15 minutes, and she mind mapped what she saw for 114 interviews. And Suzanne is helping pull out what she's passionate about. It's nailing it in terms of what has to happen. The shift is going on. People know that the corporate model as it exists right now is failing. Bill is a real gift, real smart. Into simplicity. He's very open. The report will be available to all of us to use it as we want to. The early adopters are the organizations that will adopt it. Bill is not well versed in OST. I liken him to someone like Harrison, very smart, very much into simplicity, that has the ability to talk to the business world."

    Suzanne - "Bill speaks his mind, really direct, cut the crap. These 114 interviews, are very exciting, with different people at different levels of organizations, not all at the top.  They're all people that genuinely are adopting or gravitating toward more inclusion and transparency. Very heartening because they are real people speaking authentically what they are searching and hunting for, by letting go of their control - they speak their struggles. When we think of Dan Mezick, find the companies that are in that mojo - in Tricia's language, we see many people going in that direction. Knowing how to help."

    Linda - "Most of these are on YouTube. Anyone could go on as see the interviews, look for Bill Jensen. They are from all over the world. They are global and all ages, including great young people. It's very hart warming to know they are out there."

    Harold - "This meeting was a great success because we accomplished the #1 on the bin - 'Bigger Vision Big Inclusion World Wide'"

    One Word Check-out: Yes, Love, Life, Opportunity, Passion!

  • Meeting Date: 26 Jan 2014

    OSI-US Board minutes – January 27, 2014


    5:30pm EST via: Skype video chat



    1.       Linda Stevenson

    2.       Karen Davis

    3.       Suzanne Daigle

    4.       Chuni Li

    5.       Tricia Chirumbole

    6.       Harold Shinsato


    ·         Item closed: Doug has officially ended his term as an active member of the OSI-US board

    o   Dougwill continue to be invited to monthly board calls and can participate as an emeritus member at his discretion.

    o   Suzanne Daigle will produce a certificate to honor Doug for his service – separate item listed on Trello.

    ·         Item closed: Google HRockstars hangout

    o   OSI board members and other in the OS community have been introduced to the HRockstars Google+ community and a number have joined the group.

    o   Suzanne, Harold, and Jasmina have participated in HRockstars “live” online TV shows talking about Open Space,

    ·         Update: Practice of Peace books

    o   OS-US did not go in the red! $85 profit (bulk supply of Twizzlers anyone?)

    o   Shipped 18 boxes, 16 separate orders, 4 international: 2 Sweden, 1 Norway, 1 France.

    o   Distributed ~ 20; 20 boxes in Linda’s garage; recycled ~20 boxes.

    ·         Update: Post-WOSonOS 2013 $ transparency

    o   Did not receive money from Serbia, but Jasmina confirmed that it was remitted.

    o   Harold has not received any information to this effect.

    o   1099s: anything under $600 there is no responsibility to do a 1099

    o   Suzanne will be in touch with Harold regarding WOSonOS financials

    o   Item still open until resolved.

    ·         Board decision: Agreed to provide monetary support from OSI-US funds for Aaron Wasserman’s participation in the recent NYC OS on Peace and High Performance.

    o   Agreed to reimburse Suzanne for her out of pocket support to Aaron, with funds from Serbia, referenced above, when they are received.

    §  Suzanne covered $270 for a flight.

    o   Rationale: Consider Aaron as a representative of large cohort groups – young people/students – that has demonstrated interest in learning about and practicing Open Space.

    §  St. Petersburg students, of which Aaron is a part, have a critical mass. Now the University has hired consultants to use Open Space for other purposes – students have the edge as they have previous experience.

    §  This is in line with the OSI-US mission, but extends beyond the historical support of international groups.

    ·         Update & Item closed: On-boarding new OSI-US board members

    o   Chuni Li attached a new document to the board’s Trello space as a reference for on-boarding – it is based on an Art of Hosting document.

    o   New members, Linda Stevenson and Tricia Chirumbole, agree with Chuni that the item has been adequately addressed and should be considered done until a new member comes on board.

    ·         New item: Harold Shinsato proposes that the board “adopt” the annual NYC Peace and High Performance Open Space as an OSI-US event.

    o   Harold volunteers to facilitate these efforts

    o   OSI-US will not take on financial responsibility or risk for the event

    o   The work done to support the Peace and High performance OS, can be extended to other Open Space on Open Space events, Open Space trainings, or other “public offering” Open Spaces.

    §  Details on eligibility pending – not yet listed on Trello.

    o   Efforts may include: establishing some easy to reuse/replicate processes, such as: online registration process, online payment transaction; and possibly a platform for tying together books of proceedings.

    §  Could possibly host on an “OSonOS” URL that someone established.

    o   The board may participate in other ways such as outreach and marketing

    o   Mention the possibility of tapping into Access Queen funds – item left open, not formally recorded on trello as a “doing” or “bin” item – note take uncertain as to intent.

    o   Board can consider how they can coach or support people in organizing events cheaply or for free by providing: website, page on website, coaching to do registration and how to use eventbrite, even use google+ newsroom.

    ·         Offshoot discussion: Ms. Song – China – trained 7000 OS facilitators, at a rate of 700/year

    o   Ms. Song thought that OS was a big thing in America

    o   Chinese government are reaching out to assimilate governance principles of OS

    o   Train community developers, NGOs, etc. – we can do that as well.

    ·         Update: Closing OSi-US online bookstore

    o   Harold doesn’t have more information to support this decision

    o   Karen has been in touch with Dave re: the OS bookstore – hopefully she will have information for the next meeting.

    ·         New board member proposal: Propose exploring onboarding new members that may have momentum. 

    o   The board members concur that it would be great to explore new interested parties for the board

    o   It is proposed that we consider some form of agreement or expectation setting with prospective board members regarding a minimum level of attendance at board meetings. Decide to explore further next time.

    ·         Next meeting: Monday, February 17 – 5:30pm, via skype


  • Meeting Date: 15 Dec 2013

    5:30pm EST via: Skype video chat

    Participants:   Harold Shinsato, Linda Stevenson, Tricia Chirumbole, Douglas Germann, Karen Davis


    1.       Quick review of our Financials by Harold

    · Seems that we have about $1700 in Paypal and $3000 in our checking totaling over $4000

    · Some of this money is from the sale of the Practice of Peace books – we will only know later how the numbers will come out. The books were sold almost at cost (covering shipping and handling) with only a very small portion possibly coming back to the board.

    2.       Money outstanding coming in from Serbia.  We are still struggling with the bank issues and coordinating with the University of Belgrade. Payment is for training and attendance from 2013 totaling $850. This will be a donation to OSI US from Suzanne who was hosting – a quid pro quo contribution with the University of South Florida.  A tax receipt will be provided to Suzanne once this money is received.  

    3.       Karen Davis talks about upcoming Open Space at International House.  Suzanne will be extending personal invitations to a number of people. We discuss who might be interested to attend.

    4.       On the Open Space Website, it appears that the dates for WOSonOS 2014 are not accurate. Harold will follow-up

    5.       Tricia describes new fund-raising ideas for OSI US beyond our annual ask letter. She will be sending ideas and suggestions of items that people could purchase with our OSI – US logo on it – memorabilia of sorts that OSI members might enjoy. She is working with a company that specializes in this—it would not be the intent for OSI –US to carry inventory. It would be self-organized with a small amount coming back to OSI-US per purchase.

    6.       On-line book store closing
    Harold initiates a conversation to inform us of that. Suzanne was unaware it even existed. Harold has been trying to get some inventory numbers. We all agree that we don’t want to be in the book business however as was the case with the Practice of Peace books, we would not want to lose precious books or materials.  Karen will be following up based on her personal relationship with one of the principals. It is anticipated that all will be closed by year-end.

    Next meeting scheduled for January 21st one day later than our normal 3rd Monday of the month because of the International House Open Space that weekend.


  • Meeting Date: 20 Oct 2013

    Participants: Harold, Suzanne, Chuni, Linda, Karen, Jasmina, Doug, and Tricia

    Check – in

    Bin Gardening (choosing items to discuss)– Harold

    Discussion Topics:

    • Post-WOSonOS 2013 Reporting  - Harold informs us that everything seems complete except:

    -   Just missing money from USFSP + 1 outstanding payment for training/participant fee from Serbia (seems it’s been a banking glitch)

    -   Action:  Suzanne to contact USF SP and Jasmina to sort out the issue with the University of Belgrade

    •  Practice of Peace books – Linda reports that a few boxes have been sold; we will continue until the end of the year. It is suggested that we advertise this on the Open Space Linked-in, Ning and Facebook. The cost is a little higher than expected but we are still making a few dollars. 1 box was sent overseas.  

      Action:  Harold will handle the social media above

    • On-Board new Members – Chuni updated the Word document that she initially prepared. She is having one on one conversations with Board members and is finding it very helpful.  Harold would like to see a link that looks like a Wiki page to send to new members. Tricia comments that what Chuni has put together is very helpful.  Harold mentions that for on-boarding we should continue in the spirit of Open Space with a very light-weight process.-  

      Action: Chuni will continue her one-on-one discussions with Board members

    • Harold creates an Obsolete Lane on Trello for items where there has been no action for a long time.
    • Meeting of the Institutes – Harold and Karen indicate they will work together with the idea of having a November meeting. Chuni asks about if there will be an opportunity for translation to accommodate those who speak different languages. A suggestion is made that participants could have the opportunity to participate in Spanish as we are increasingly seeing members and groups from South America and Mexico in addition to Spain.
    • Harold is cleaning up the membership list
    • A resolution is created regarding by-laws around our board membership. We agree to modify the language to say that the Board should have a minimum of 5 members; no maximum will be specified. All agree. Quorum vote achieved.
    • Clean-up of Wikipedia – Harold has done a lot of work and was able to get rid of many warnings. There is some discussion by the group about the challenges of writing language that fits within the parameters of Wikipedia based on whether people view Open Space as a process or a philosophy. Harold mentions that the Wikipedia Scrum is a good model to follow if we want to further appears in the Open Space Technology Wikipedia. We have a lengthy discussion about the various interpretations and that to really capture in language the full essence of self-organizing of Open Space for example, could take a few years.
    • Jasmina mentions that on the Open page the dates for WOSonOS in Serbia are not accurate

      Action: Jasmina to contact Michael Herman by email to have this corrected.

    • Next meeting: Scheduled for November 18, 2013
  • Meeting Date: 16 Sep 2013

    Participants: Chuni,Doug, Harold,Jasmina,Karen, Linda, Suzanne, Tricia 


    ·         Check-in

    ·         Review Bin


    Items Discussed

    ·         On-boarding new board members:

    o   Discuss Chuni’s list of questions about how to on-board members

    o   Conveying Mission? – It is on the website and gets sent to new members in an email

    o   Check-in Process/Check-out during board calls – why and how?: anywhere to find this information?

    §  Not written anywhere, would have to reach out to old board members – curious about the origin and the theory

    §  Purpose of check out: whatever happens is what happens, used as a way for people to say what they haven’t been able to say, talk about how they feel about how session went, etc., many purposes.

    §  Action: Karen will work with Chuni on the side to work on something to convey to new members

    §  Linda would like to have a new member orientation

    §  Action: Linda and Tricia – new members – will talk with Chuni to provide suggestions

    § is where minutes are located

    ·         Completed the OS board elections with a unanimous vote

    o   President: Suzanne Daigle will remain as President

    o   Vice President: Tricia Chirumbole will become the new VP

    o   Secretary: Chuni Li will become the new Secretary

    o   Treasurer: Harold Shintado will remain as Treasurer

    ·         Received an update from Harold and Suzanne on WOSonOS 2013 reporting and transparency

    ·         Annual Ask-Give Letter

    o   Action: Decided to add more items to the letter via google docs

    §  Discussion about privacy of using Google

    §  Will include in note support of OSers in Haiti

    ·         Discussed Practice of Peace book distribution

    o   Deal: Box of 34 books - $25: $15 to ship, $10 for handling ; internationally: $120

    §  Small discount for more boxes, but not much

    §  67 boxes available overall

    o   ACTION: Linda will be willing to handle the paperwork of orders, conveying to warehouse, and paying for books

    o   ACTION:Set up a paypal button for people who want to buy, appropriate for the institute to get a little income from this.

    o   Still paying $50/month as long as books are with Innovative Office Solutions

    o   Agree to provide books at cost for Jasmina in preparation for WOSonOS 2014

    o   Give people to the end of the year to buy books, small margin for OSI-US

    ·         OS deep dives

    o   ACTION: Tricia reported that she planned to announce the deep dive with the OS hotline skype the next day and present the deep dive spreadsheet with a few example topics added by Tricia, but none of the OSI board topics.

    §  No objections

    ·         Doug Germann reports that he will resign from the board, effective at the end of 2013.


    Next Meeting:

    ·         Oct 21st 5:30pm EDT – plan on using skype with video

    o   conference line as a backup plan




    1.      Karen will work with Chuni on the side to work on something to convey to new board members

    2.      Linda and Tricia– new members – will talk with Chuni to provide suggestions for onboarding

    3.      All members: can add items to the Annual Ask-Give letter via google docs

    o   Include information about support of OSers in Haiti

    4.      Linda will handle the paperwork of orders for Practice of Peace, convey to warehouse, and handle payments.

    5.      Harold will set up a paypal button for people who want to buy, appropriate for the institute to get a little income from this.

    6.      Tricia will announce the deep dive with the OS hotline skype and present the deep dive spreadsheet with a few example topics added by Tricia, but none of the OSI board topics.



  • Meeting Date: 12 Jul 2013

    OSI-US - Board Meeting

    In attendance: Suzanne, David O'Neill, Harold Shinsato, Doug Germann, Tricia Chirumbole, Karen Davis

    Bin - In Progress

    WOSonOS Reporting - About $330 deficit. 1020 went to Access Queen. Gave 600 to Aaron, Katie, and Marilyn. Honor the partner donors. Equivalent of $14,000. A lot of training for no fee for many people, including the money we contributed for the people from Haiti. As part of the budget - covered expenses for some people like Devon. $26,050.

    Crowdvine for the sustainability. $450. SCIONS. They established a brand new scholarship for 3 young community leaders ($150 for each). Even the people did the catering, 10% reduction. And Devon offered training to 5. $1299 training cost for each. Tangible and untangible.

    USFSP provided facilities and staff that were working. The Bishop Center had advanced a little over $4,000 and if we had had more people, part of the profits they would have received. These are rented facilities to the public for a certain number. Out of the budget at the end, Bishop Center thought they would have to cover $3000. It was over time. We were able to give them $1020 back.

    Doug - I think you've done wonderfully here. A loss of $373 is a breakeven. For you to do that on the heels of London where they had thousands of pounds loss - you did wonderfully. You are to be congratulated for your faith and to keep pushing things through.

    Suzanne - I'll echo back I never could have know how important you on the board were for this. The partnership such a sense of security. It is a heavy responsibility to manage everyone's money. You do want there to be great transparency. They truly were our partners in this. Happy for what we accomplished and the future.

    We had our breakdown and breakthrough.

    On Boarding New Members - Chuni - out reach to new board members about what they need. Chuni has written a list. Suzanne will follow up with her. Harold would like to get the final document and put it up on the website.

    Resolution for size of Board to accommodate new members - Don't know if we've ever adopted a resolution on this. 7 people on the call. Chuni, Phelim, Ed, Sharon Joy, Linda.

    Set it at a maximum of 15.

    Research Why Open Space works

    Integrating Agile/Scrum

  • Meeting Date: 16 Jun 2013

    June, 2013 Board Notes


    Meeting held June 17, 2013:

    Present: Suzanne, David, Doug, Harold, Tricia, Karen, Jasmina.

    1.5 minutes of silence.


    Conversation was had around the finances for WOSonOS in Florida. OSI-US served as fiscal agent, collecting funds and disbursing as needed. Final figures will take a while to complete, and at this time it looks to be pretty much of a break even for the host team. There were large contributions in kind from the University of South Florida, by Lisa Heft and Diane Gibault and Suzanne Daigle, and many others.

    Conversation was had around whether to adopt a board resolution fixing the board size at 15 in accord with the Bylaws. No action was taken.

    Annual Ask letter was the next subject of conversation. Suzanne volunteered to take a look at the letter a few weeks from now. One suggestion was that in addition to reporting what we have done, to also include our intentions.

    One of the prospective board members reflected that this meeting was a lot of housekeeping and that it would be nice to hear about priorities for the next year or two. There ensued a conversation about some things we wanted to do: bring OS to underserved communities; help with Ning support and blend that and OSlist together; consider the future of OS beyond HO. Tricia offered to convene a small group consideration of one or more things in our "Things to Consider" Bin. Jasmina suggested researching why OST works, and how to integrate Scrum and Agile into OST.

    The next meeting is July 15.

    The meeting concluded with checkouts.

    Notes prepared by Doug.


  • Meeting Date: 20 May 2013

    The Board of the Open Space Institute met face to face the day after the World Open Space on Open Space, 2013, at the home of Suzanne Daigle.

    In attendance- Suzanne Daigle, Harold Shinsato, Chuni Li, Douglas Germann

    We generated an agenda of the following items which were combined - and dot voted. The number of *'s indicates the number of votes.

    • ****Board Membership Invite Process - Harold&Karen / How to On Board Members - Chuni
    • ***Open Space Manifest-ing - Harold
    • **Create financial Value Add Sustainability for OST Work - Suzanne
    • **Supporting WOSonOS 2014, '15, '15, etc. - Harold
    • **How to Break Through Universities? - Chuni
    • **Use Scrum LeanKit for Transparency & Shared Learning on OUR OSI-US Projects - Suzanne
    • *English Imperialism - Harold
    • *Post WOSonOS Reporting $, Transparency - Suzanne
    • *Annual Ask Letter - Harold
    • Bigger Vision Big Inclusion World Wide - Suzanne / OSI Elevator Speech - Harold
    • Ongoing Groups (Open Space Institutes) World Wide - Karen
    • Supporting USFSP Students (especially Aaron) for Online OSonOS - Harold
    • OST Wikipedia Cleanup - Harold
    • Moving Into Deeper Open Space "WE" - Harold
    • OSList + NING - evolve unified experience - Harold
    • Much Much Better Website - Harold / Website OS Multiple Audience Appeal - Suzanne
    • Consciousness tapping "Higher" levels & wisdom as board, as OS community, as world, as ... "Multiple ways of knowing" - Karen
    • Imaginal Cells - Butterflies - Harold
    • How to Hold Space for Open Space? - Harold
    • Supporting Personal Practice - Harold
    • Open Space Institutes a Joke (Chaos/Order)? - Harold
    • Edge Walking Sisters/Brothers - Doug / Scrum-Agile-Kanban Alliance with Open Space - Suzanne / Effectively Integrate Scrum/Agile into OST - Chuni
    • Technology & OS Conversations liek David & Tricia - Suzanne
    • OS(T) Future without Harrison Owen - Karen
    • Open Space Elders, History, Library Archives - Harold
    • Board Bailiwiks - Doug
    • Invite Worker Bee Guests on Work Projects - Recognition - Suzanne
    • "Recognition" of OS members for - Karen
  • Meeting Date: 14 Apr 2013

    Present: Suzanne, Karen, Doug, Harold, Chuni

    Start time 5:30 pm EDT

    Started with 2 minutes of silence, followed by checkins.

    Harold facilitated the meeting and was Bin Gardener; Doug took notes.

    The Board unanimously voted for, invited, and welcomed Linda Stevenson as our newest board member.

    The Treasurer reported that we have approximately $9,351.75 + 607.06 in our treasury, of which we owe the 2013 WOSonOS team approximately $5,897.72, leaving us with a net treasury of about $4,061.09.

    The Board examined and considered a request from Haiti Partners to assist three of its OST practitioners to attend this year's WOSonOS in Florida. The Board agreed to provide funding to Haiti Partners of $1,500.00 for the purpose of helping one or more to attend.

    The Treasurer reported some glitches with Bank of America getting pass through funds to reimburse Suzanne Daigle and Diane Gibeault for their efforts for a training. The Treasurer will continue to work on this.

    The Board meeting in Florida will be somewhere in the St. Pete environs, at a place to be determined by our President.

    The official annual membership meeting will be held sometime during WOSonOS, at a session to be hosted by our Treasurer. In advance of this Harold will prepare our annual letter to members, requesting donations and inviting people to the annual meeting.

    The meeting concluded with a lively conversation around the infrastructure for OST and ways to spread OST, with an emphasis on technological means.

    End time: 7:30 pm EDT.

  • Meeting Date: 15 Jul 2012

     Open Space Institute – US (OSI-US)

    Meeting July 16, 2012 – 5:30 to 6:35 EST

    Attending:  Douglas Germann, Karen Davis, Suzanne Daigle, Chuni Li and Sharon Joy Chao

    Note taker: Suzanne Daigle

    The meeting then began with a few moments of silence followed by brief individual check-ins.

    The group reviewed items in the bin and focused on the following items:

    1.       Annual legal filingas a non-profit entity filing will be done by Suzanne Daigle; Peggy Holman will provide a note authorizing her to file in the State of Washington where we are incorporated.  The Board also authorized Suzanne to complete this filing on behalf of the board. This will be completed by July 20th 2012 to meeting the end of July deadline. The treasurer will reimburse Suzanne for the $10 annual fee.

    2.       Access to OSI Site for New Board Members: A bin item was added requesting  that Phelim give access to Chuni and Sharon to our Basecamp Board site;  another request was added asking if Harold could update the OSI US website with the names of the new Board members and changes at the executive level.

    3.       Guidelines on the Minutes: A brief discussion took place regarding the minutes of our meeting and how detailed they should be. Doug and Karen provided a bit of history and context to this topic while specifying that the past need not dictate the future. It was agreed that items of a personal nature such as what gets discussed during the individual check-ins at the start of our meeting (more related to relationship building) would not be included.  Typical meeting minutes will serve to document highlights, decisions, progress on projects and on occasion a summary of detailed discussions based on relevance and interest to our broader public community.  If certain items are considered to be more personal in nature while also relevant, the practice would be to review with members prior to posting.

    4.       Future projects: A brief discussion took place for us to open space at a future OSI US meeting to identify projects that we may be passionate about and where we want to focus our attention in the upcoming year.  As has been the practice, projects will always tie to what individuals may have an interest in or be energized by.  

    ·         In the past, Christine Whitney Sanchez led discussions with Suzanne and Ed around the topic of providing information to corporate and government groups who want to know more about Open Space described in a language that is familiar to them with a focus on outcomes and typical results from the Open Space Technology process.  The goal had been to make something available on the Open Space website that clients from these cohort groups could refer to.  Chuni mentions that business groups typically look for results-oriented concise language.  This remains a topic of interest to be pursued.

    ·         Karen indicated energy around an initiative that would invite dialogue among the various Open Space Institutes around the world. This too will be a focus during the upcoming year.

    ·         Suzanne expressed a keen interest for OSI US to consider hosting informal conversations similar to what was done at our General Annual meeting at the end of 2011.  We would plan to experiment with Maestro Conference using Suzanne’s account building on a model that was used by Suzanne and Elaine Hansen on a virtual Open Space experiment around Brené Brown’s work called The Global Conversation.

    The next meeting is scheduled for August 20, 2012 - third Monday of the month (starting at 5:30 pm EST)



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