September 2010

September 2010 OSI Board Proceedings Board Notes — OSI-US

Tuesday, September 21, 2010 1:30 – 3:00 PDT

Present: Ed LaBoy, Douglas Germann, Karen Davis, Christine Whitney Sanchez, Suzanne Daigle, Harold Shinsato, Lisa Heft
Absent: Peggy Holman; Phelim McDermott
Notestaker: Suzanne Daigle

Moment of silence followed by check-in

1. Face to Face Board Meeting Plans are to hold a Board Retreat on April 2-3-4, 2011 in either New York or Florida. Harold and Karen will explore reasonably priced venue options for meeting and lodging and Suzanne will do the same for Florida. Each will report back in October at which time we will make a location decision.

2. On-line Web presence and Identity Harold provided a brief update of the items he has been working on related to this topic receiving high praise from us all for so much work done in such a short time. i. We have a free domain from Dreamhost.org - osius.org. Our application as a 501(c)(3) was accepted ii. We can add on other domains if we want for very low cost. iii. We have a working "Mailman" distribution list for the board now. "Mailman" is the free and open source software similar to what OSList is running on now. It shows that it can be administered easily and cheaply. iv. We will eventually move our membership database to osius.org, using Drupal and CiviCRM. This will make membership communications easy, and make it easy for members to renew.

3. Annual Member Meeting before December 31, 2010 The group discussed alternative formats for this year’s annual member meeting reflecting on past meetings which were either held virtually by conference call or at a WOSonOS event. In addition to presenting basic data on activities, financials and future plans via a report made available to all members beforehand and at the meeting, we felt that in the spirit of Open Space, this meeting should offer an opportunity to convene in various discussion groups around a common theme. Christine and Harold will be investigating the possibility of using Maestro Conference. They will report back at the October meeting. Further to that we will give priority to developing an agenda that reflects both reporting of Board activities and open participation by members on key issues of interest and concern to them. We will also choose a date for this meeting which will be held in this calendar year as per the OS US Institute by-laws.

4. Downloadable audio for Understanding OS In email communications to the Board, Peggy suggested it would be a good idea to look for ways to convert the 5-CD audio files into MP3 of Understanding Open Space which captures a 5.5. hours OS Workshop that Harrison Owen did in 1999 in Seattle. Harold, working with Christine, will be exploring the possibility of this becoming an offering on Itunes, made available at a reasonable cost for OS practitioners and others. Christine and Harold will also be looking into options using VIMEO so members of the OS community could get a free download of the 15-minute video of the 2005 Girl Scouts Open Space Event.

5. Christine commented on the amazing expressions of support (personal notes, food basket, etc) to Tova Averbuch on the recent passing of her husband Mickey. As Christine pointed out, the rallying together of people is a great testimony to the people in this community.

Bin
1) Annual Member Meeting
2) Face to Face Board Meeting – April 2-4, 2010
3) Online Web Presence and Identity
4) Downloadable audio for Understanding OS
5) Potential for Strategic Collaboration in Open Space Community
6) Ask letter follow-up
7) Online Bookstore
8) Home for OSI-US “papers” – hard and soft copies
9) Loan Support
10) Other ______

Next meeting: October 19th, 2010 –