November 2010

November 2010 OSI Board Proceedings

Board Notes OSI-US Tuesday, November 23, 2010

Present: Lisa Heft, Douglas Germann, Harold Shinsato, Karen Davis, Peggy Holman, Ed LaBoy
Absent: Phelim McDermott, Christine Whitney Sanchez, Suzanne Daigle

Notestaker: Harold Shinsato

Lisa opened the meeting with a moment of silence 12:05pm pst.

There will be an Open Space Learning Workshop in San Francisco next week.

1. Annual Member Meeting

We have decided to shift the Annual Member Meeting to be Saturday December 11 from 10-noon pst. This is one week later, and one hour later, than we had agreed in the October meeting. But the meeting has not been announced outside the board and it gives us more time to prepare, and it also allows Peggy to attend part of the meeting.

Peggy will send some documents that were shared at last year's membership meeting. The "Intentions for 2010" might be good as a thing to review.

Harold will send the announcement to our members, our extended list, to OSList, facebook, twitter, and OpenSpaceWorld.ning.com.

2. Revisit Meeting Time

The middle of the day meeting times do not work for Peggy. We will try for early morning Pacfic instead. Harold will post a Doodle.com poll which will include Tuesday 8am Pacific on December 21. Whatever weekday of the month wins we will set up as the regular recurring meeting.

3. Ask Letter Follow Up

Peggy updated the member database in August. For 2010 dues we pulled in $3445. In 2009 we received $4730, in 2008 $5723. We received $165 for the Brian Bainbridge memorial and $255 for the Ning site.

4. Downloadable Audio

We are hoping to publish Harrison Owen's audio CD's about Open Space Technology to iTunes. We need our publisher information. Peggy will look up our publisher info and send that information to Harold. We received ISBN numbers through an organization called Bowker (bowkerlink.com). Harold will step through the iTunes publisher registration and request any additional information we might need.

5. Home for OSI-US Hard Copies

Peggy has paper records and asked that we think about what to do with them, and what we need to save. Doug said that it is important to keep permanently our IRS letters of 501(c)(3) status, the minutes, and the incorporation papers with the state of Washington. For other documents, people say 7 years - but he says we might want to keep our financial records forever. Peggy may bring a box to the face to face meeting next year.

6. Loan Support

We are considering providing loans to help sponsor Open Space events. Micheal Pannewitz had said something about loans and money, a kind of microlending, that we can do.

7. Face to Face Board Meeting

As decided last month, the face to face board meeting will be in Florida. But given Suzanne's situation, will it still work to hold it at Suzanne's house? We will wait until the next board meeting in December to see if we need to adjust.

As for the start and end times, we agreed that people should arrive by April 1, Friday evening, in time for dinner at 6:30pm. We will have an early start on Saturday and Sunday so we have a full two days. On Sunday April 4 we will have a breakfast together and be complete by 10am.

8. Online Presence

We added the Kaliya Hamlin donated domains to this agenda/bin item. Harold paid for the extension of these domains from the OSI-US PayPal account for $51.06. Kaliya turned over the domain hosting account from GANDI.Net and Harold is in the process of making these live websites. Lisa Heft will use the openspaceonopenspace.net domain for the yearly San Francisco OSonOS, with the possibility that it may also serve all OSonOS space events in the future.

The hosting of OSIUS.org has been updated to include all membership and contact database information using CiviCRM - and Harold will use that live database to send out the invitation to the Annual Membership Meeting. The OSIUS.org site is now working sufficiently to maintain the Board Proceedings.

The Bin

• Downloadable audio for Understanding OS Peggy Holman
• Home for OSI-US "papers"
• Loan support Karen Davis
• Face-to-Face Board meeting April 1-4, Florida
• Online Web Presence and Identity
• Purpose of Boards
• Potential for Strategic Collaboration in Open Space Community
• Online Bookstore
• Finances
• 2011 Ask Letter Planning