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December 2010
Absent: Phelim McDermott, Ed LaBoy, Lisa Heft
Annual Meeting Debrief
Harold needs to put up the meeting notes. Doug would have liked to have had more folks there. Christine was glad that Larry Peterson from the Canada Open Space Institute was on the call. We need to connect all the OSI boards - more possibilities for momentum. Things are wanting to happen - other techniques are useful to get to open space, what is the evolution of open space?
Ask Letter
The vast majority of our funding comes through our ask letter. We have less product. The upshot - last year has been our most successful letter. Our letters in the past spoke to our accomplishments for the year and our upcoming plans. Given where we are - it is not possible to get anything on the list give people to give an end of year contribution. Suzanne will take a look at the letter that Christine wrote - use it as a thinking piece. Suzanne is willing to craft something in the next 2-3 weeks. Make it a "gift" letter.
Face-to-face
We will hold our face to face meeting April 2 & 3 (Sat & Sun) with April 1 and April 4 as travel days: Suzanne is definitely available - will send letters to get commitment from people. Suzanne will be available on Tuesday as well and host on Friday at her home. Karen will be a buddy about event planning - with Harold as backup. For flying purposes Tampa Airport is probably best. Allegiant flies into St. Petersburg. Sarasota is more expensive. Ed will be staying in Port Charlotte - only about 35 miles north. He will have a car - can be available to pick up people. Suzanne has 2 cars.
Maestro Teleconferecing
The teleconferencing from Maestro is expensive and it did not work that well for Open Space. Since the current system forces the host to manage all breakout assignments, it does not lend itself well to self-organizing. It also does not make it very safe to just drop out of one session and join another if you have to ask permission. It seems a better choice to use multiple free teleconferencing numbers. Christine related that this worked well for the Girl Scout Open Space events online she has helped with. Have a wiki with different call in numbers. People felt free to switch between sessions. Peggy mentioned that the new JTM site is using the Social Network tool called BuddyPress which has helped with posting session notes online for their face to face events. The tool Dinbin was also mentioned.
Learning Map
Harold has sent an email about that to the owners of the Learning Map.
Privacy Issues
On tyhe openspaceworld.ning.com website people may not be aware how public some of the content is. Our new drupal based website allows for much more control over permissions.
Next Meeting
January 20 - 8am-9am
We then each checked out to close the meeting.
